Use this checklist to make your meetings better.
| Meeting is NOT held at the time of a typical break/lunch or outside of normal working hours. | |
| Delegates are likely to gain benefits from attendance and/or likely to contribute. | |
| Start and end time of the meeting allows for people to travel to/from the meeting during work hours. | |
| If there are international delegates, the meeting held at a suitable time. | |
| Meeting chair and secretary are different people to enable each to focus on their role. | |
| Meeting chair and secretary are familiar with the topics of the meeting before the meeting starts. | |
| Meeting starts and finishes on time. | |
| All required delegates attended. Optional delegates were given the option to deline. | |
| All delegates responded in a timely fashion with their availability. | |
| Any required delegate who declined attendance stated the reason. | |
| Agenda was summarised (as a recap) at the start of the meeting. | |
| Any timings of the agenda include contingency if possible. | |
| Ways of working (e.g. raise your hand to get the attention of the chair) are summarised. | |
| Minutes are collected during the meeting. | |
| Minutes were presented on-screen during the meeting. | |
| Only good quality presentation material was used. | |
| Achievements (e.g. agreements reached) were summarised at the end of the meeting.. | |
| The chair has added/maintained delegate's interest in the meeting. | |
| The chair has stopped discussion on over-running topics stating that they should be discussed at the end of the meeting, or at a new meeting. | |
| The meeting is rated at the end. | |
| Attendance is minuted. | |
| Minutes have been sent out. | |
| Minutes were sent as quickly as possible after the meeting. | |
| Agreed items are marked as agreed. |